Automation & artificial intelligence for SMEs
Manual data entry, forgotten follow-ups, incoming enquiries piling up: this work occupies your staff without producing anything. We identify it, we automate it, and we train your team to run it.
The situation
They are not a sign of poor organisation or lack of rigour. They are simply tasks that nobody should have had to do by hand.
Invoices retyped into the accounting software, quotes copied out of emails, client details duplicated across three separate tools. This work creates no value, accounts for most of the errors, and occupies people you hired to do something else.
A quote unanswered for three weeks, an overdue invoice nobody chased, a file stalled for want of one missing document. Without systematic tracking, these oversights translate directly into lost revenue and strained cash flow.
Forms, emails and calls arrive faster than they can be qualified. Enquiries accumulate, the urgent ones get lost among the rest, and an enquiry answered two days later is usually an enquiry lost.
What these three situations have in common: all of them can be automated using the tools your company already runs.
Our services
Every engagement is covered by a detailed quotation. The amounts shown exclude VAT and do not change during the engagement.
€1,500 excl. VAT
2 weeks
A map of your processes and a costed roadmap of the automations worth building.
See full details€3,000 to €5,000 excl. VAT
3 to 4 weeks
One use case delivered turnkey, connected to your tools, with team training and a month of support.
See full details€5,000 excl. VAT
6 to 8 weeks
The full audit, two automations in production, and a half-day of training.
See full detailsMonthly maintenance is available from €200 excl. VAT per month, with no minimum term. See all services
The method
Four stages, firm timescales, and the option to stop after any one of them.
A first call to understand your business, your tools and the tasks costing you the most time. No obligation and no sales pitch. At the end of that call we tell you plainly whether we can be useful.
Two weeks to map your processes, interview the people involved and identify 5 to 10 tasks that can be automated. You receive a costed roadmap, prioritised by the time each item actually saves.
Three to four weeks per use case. We build, connect your existing tools, test against real cases, then go live and train the team concerned.
One month of support is included after every go-live. Beyond that, monthly maintenance is optional: it covers monitoring and lets the system evolve at the pace of your business.
Examples
Three concrete situations, among the most common. They give a sense of what changes in a team's working day once the system is in place.
Accountancy firm
Today
A member of staff chases late clients one by one, by email or by phone, and keeps track in a spreadsheet. The workload lands during closing periods, at the worst possible moment.
Once automated
Reminders go out on their own based on how long a document has been outstanding, the tracker updates itself, and staff step in only on genuinely stuck cases.
Estate agency
Today
Enquiries arrive through the website, by email and by phone. They are retyped by hand into the client database, and how well they are qualified depends on who happens to open them.
Once automated
Every enquiry is logged, qualified against rules agreed with you, then routed to the right person. The prospect receives an immediate acknowledgement.
Construction company
Today
Unpaid invoices are tracked by hand from the invoicing tool, usually only once cash flow starts to tighten.
Once automated
Due dates are monitored continuously, reminders go out on fixed dates with the invoice attached, and management receives a weekly statement of outstanding amounts.
These examples describe typical projects, intended to give a concrete sense of what can be automated. They are not measured results from a named client.
Sectors
We work with businesses whose activity runs on case files, deadlines and documents to collect. That is where automation produces the clearest gains.
Your sector is not on this list? The method is the same. The initial 30-minute call is enough to establish quickly whether we can be useful to you.
Not a business?
From a half-day introduction to a six-month programme: artificial intelligence and everyday computing, in small groups or one to one, for people who have never been taught. Prices include VAT, from €120 a session to €5,000 for the full programme.
Frequently asked questions
The audit takes two weeks. Implementing one automation takes three to four weeks from the point the scope is agreed. The Augmented SME Pack, which combines the audit and two automations, runs over six to eight weeks. These timescales are firm: they appear on the quotation and we are held to them.
It stays yours. We access only what the engagement requires, under a confidentiality agreement signed before we start. No client data is used for any other purpose, sold on, or used to train a model. At the end of the engagement, access is revoked and working copies are deleted.
We start from the ones you already have: your line-of-business software, email, invoicing tool, spreadsheets, CRM. The automation connects to them rather than replacing them. Where an additional component is needed, we favour standard, documented products from the market that you can take over, or hand to a third party.
No — that is the case for most of our clients. We work with your operational staff, not with IT specialists. The engagement includes go-live, documentation and training for the people concerned. No technical skills are required on your side to use what we deliver.
Engagements are paid 50% on order and 50% on delivery, by bank transfer or card. Each instalment is invoiced, payable within 30 days of the invoice date. The amounts quoted exclude VAT and are firm: they do not change during the engagement unless the scope is altered by a signed variation.
No. The audit, the implementation and the Augmented SME Pack are one-off engagements with no obligation to continue. Monthly maintenance is optional and can be cancelled at any time with 30 days' notice. You keep the documentation for everything delivered.
Describe in a few lines the tasks costing you the most time. We reply within one working day and offer you a slot to talk. The call is free and carries no obligation.
Prefer the detailed form? Go to the contact page, or write directly to contact@esopro.studio.